Privacy Policy


06 June 2025


1.    Introduction & Scope

  • This Privacy Policy explains how SPT Forum SIA (hereinafter — "we," "us," or "our") collect, use, disclose, and safeguard your personal information when you visit our Website, register for our Events, or interact with our services. By using our Website and services, you consent to the practices described in this policy.
  • We value your privacy, which is why securing your personal data is our top priority. We implement appropriate organizational and technical measures to continuously safeguard your data and ensure that our processes comply with all applicable data protection laws and regulations.


2.    Definitions

  • “We” shall mean SPT Forum Ltd, registered with the Commercial Register of Republic of Latvia, registration number 40203639606
  • “You” shall mean all individuals who attend the Event, perform as speakers at the Event, or visit our Website
  • “Website” shall mean our website accessible at www.sptforum.com
  • “Event” shall mean international conference Smart Transport Forum


3.    Data processing purpose and legal grounds

  • The processing of personal data is carried out for the purpose of organizing and executing the Event
  • In accordance with Article 6(1)(a) of Regulation (EU) 2016/679 (the General Data Protection Regulation), your explicit consent serves as the legal basis for processing your personal data. By providing this consent, you authorize us to collect, store, and use your personal data exclusively for organizing and hosting the Event. This processing includes managing registrations, coordinating Event logistics, and handling communications related to the Event. All of these activities are conducted in full compliance with applicable data protection laws and regulations.



4.    Data Collection

  • Personal data refers to any information that can be used to identify an individual.
  • We collect various types of personal information, including, but not limited to:
    • Contact Details: Name, Surname, Email address, phone number, and mailing address.
    • Registration Information: Details provided during Event registration (e.g., attendance preferences, special requirements).
    • Payment Data: Ticket type, your payment instrument data, the details and date of the order and communication with the sales department.


5.    Use of Personal Data

  • Processing your personal data only for the purpose they were collected.
  • Your information is used for the following purposes:
    • Processing your Event registration and payment.
    • Communicating Event-related updates, instructions, and notifications.
    • Sending administrative and promotional Emails (subject to your consent, where required).
    • Complying with legal obligations and industry regulations.


6.    Data Sharing & Disclosure

  • We do not sell or rent your personal data to third parties. However, we may share your information with:
    • Service Providers: Trusted partners that assist with payment processing and email communications.
    • Service providers maintaining social media platforms on which we maintain our profiles – Facebook, LinkedIn, Instagram
    • Regulatory Authorities: When required by law or to protect our rights.
    • Public authorities (for example, tax administration authorities)
    • Law enforcement and supervisory authorities, along with courts and other bodies responsible for dispute resolution
    • Business Partners: In the context of jointly organized events, where appropriate data protection measures are maintained.


7.    Data Security

  • We employ a variety of security measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, and regular security assessments.


8.    Data Retention

  • We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or to comply with legal obligations. When your data is no longer needed, it will be securely deleted or anonymized.


9.    Cookies & Tracking Technologies

  • Our website uses cookies and similar tracking technologies to improve your experience, analyze site usage, and deliver tailored content and advertisements. You can manage your cookie preferences through your browser settings.


10.   User Rights & Choices

  • Under the GDPR, you have several rights that you may exercise at any time by reaching out to us:
    • The right to access and receive a copy of your data.
    • The right to correct or update inaccurate information.
    • The right to request deletion of your data, subject to legal limitations.
    • The right to restrict or object to certain data processing activities.
  • To exercise these rights, please contact us at info@sptforum.com.
  • If you believe that your personal data is being processed unlawfully, without proper justification, or in any other way that violates the GDPR, or if you have any questions or concerns regarding the processing of your personal data, please contact us by submitting a request, application, or complaint. We remain committed to addressing your inquiries and correcting any errors, if necessary.


11.   International Data Transfers

  • If your personal data is transferred or stored outside your country of residence, we will take reasonable steps to ensure that it receives an adequate level of protection consistent with this Privacy Policy and applicable data protection laws.


12.   Contact Information & Updates

  • If you have any questions, comments, or concerns about this Privacy Policy or our data practices, please contact us at:
    • Email: info@sptforum.com
    • Phone number: +371 26408688


We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this Privacy Policy periodically to stay informed about our practices.